Five Signs it's Time to Replace Software at Your Company

There are risks associated with having a legacy system - software that is considered old and needs to be upgraded or replaced. The greatest challenge for most companies is deciding when it’s time to make this change - and worth the investment of many, various resources.

(I’d love to read this, but take me to key takeaways)

There are major signs that can help you determine if you need to consider replacing your digital product’s software with something more up-to-date. Any single one of these signs would mean that you are ready, or should strongly consider replacing your old software. If you notice more than one of these issues within your company’s software then you’ll need to start looking for a development partner with a specific skill set, who can help you get the job done on your timeline.

1. Is your software struggling to keep up with your growth?

If your company or projects are growing in size, resisting upgrading or replacing your product’s software could cause a lot of challenges. You need technology that can keep up with your growing teams and projects. Legacy systems can be blockers for your project’s ability to achieve ROIs because workaround can be expensive, time-consuming, and overall compatibility issues will hold you back from being able to keep up with changing technology - what your competitors will surely take advantage of.

2. Inconsistencies and compatibility issues wasting your time & money

You might notice that you are having some compatibility issues with your product’s hardware or other software. These incompatibilities can lead to major extra costs, where your team is spending time on workarounds instead of focusing on other important tasks that need attention. With technology changing in a matter of months, your legacy system could cause your software to become obsolete.

We understand that there might be a reluctance to replace your legacy software, because of the downtime that your team might have to take, but this is where you can develop an upgrading strategy. Replacing that legacy software might feel like an inconvenience right now, but it could impact the future of your business, saving you time and money in the long run.

Replacing your old software can help to keep and increase your user base

The costs involved in workarounds, and the time wasted on trying to make things compatible, will be much higher than just replacing that legacy system. This is called “technical debt” - breaking your system significantly every time you try to make a change and every little change requires significant development effort.

If key libraries or frameworks are no longer supported, you will find it almost impossible to expand your business and grow as a digital product. It’s about scalability and being up-to-date. Whether it’s for your internal teams, your users, or your data security, several factors determine if it’s time to replace your old software and it’s up to you to make that decision.

3. Your legacy system could be the cause for decreasing user activity

Have you been seeing strange changes in your user analytics data? A decline in your product’s user activity is one of the first signs that something needs to change. As a result, your sales will decline, because you are failing to meet the standards of the key features in your users’ check-lists. This includes compliance for accessibility, security standards, and the ability to offer a mobile version of your digital product.

We all know that user behaviors can change, but it’s important to determine how they are changing and why.

Your digital product’s users are the determining factor of the success of your digital product. If they’re moving to other solutions that can support the features that are important to them, that will become more and more problematic for your company. Customer Discovery could be very beneficial to help you determine exactly what to improve and revise in your product design.

4. Your competitors are upgrading

Are your competitors making major changes? Do you feel like your software can’t keep up? This is a sign that it’s time to replace your old software. One of the worst things you can imagine is being left behind, while your competitors are miles ahead of you.

You need to be able to keep up with your competition or surpass them. If your software isn’t helping you to achieve your goals, then it’s time for a change. It’s about being flexible and adapting to changes in your industry, as well as changes in technology. By not improving the system you have now, you are setting yourself up to be left behind.

This could also be about your visual designs. Are they looking dated? You need to be able to show off at conferences and in demos, and your software should portray how modern and high-tech your solution is for prospective customers, employees, and investors.

5. Security services need to be compatible or expect failure

Security services are always improving and for them to be effective you need to make sure your software is up-to-date to ensure compatibility. It’s not worth risking the security of your customers’ data, and it could end up costing you more than the price-tag of replacing your legacy system.

Security flaws can kill companies as a result of end-users finding solutions that they feel more secure with.


  • Your customers and your team might be hinting that it’s time to replace your old software
  • New competitors are emerging and your current competitors are upgrading
  • Software incompatibilities can be detrimental to the security and maintainability of your product, your business
  • Security concerns require that your software be updated

If any of these signifiers resonated with you, we’d love to hear about your project and how we can help to replace your legacy system. You can fill out a form or schedule a meeting to get in touch.

Read also

Most Read

1 What is a legacy system, and why do companies keep using them?
2 Mobile payments security. What should developers know about it?
3 How to fold QA into every sprint
4 Software development view of healthcare wearables
5 How to quickly add a date dimension to a Pentaho Mondrian OLAP cube
6 Nearby Messages: Sharing Information With The Person That Is Near You
7 Creating a digital product for the healthcare industry?
8 7 reasons to use real time data streaming and Flink for your IoT project
9 How to create an effective Asset Tracking System?
10 Minimum Viable Product (MVP) in software development - what it is and how to define it. Product Owner and Project Manager perspective.

Digital products from concept to launch

We understand that creating a product is a challenging and risky endeavor and believe that having a partner with experience and know-how is a critical first step.

Learn More

The Digital Product Journey

From idea to launch we guide you through the startup experience

Learn More
Path Created with Sketch.

Before you head out, you can download our latest E-book “18 Software Product Killers Every HealthTech Strategist Needs to Know (part 1)”

Yes, we know it's a mouthful, we're working on it. Enjoy!