How to create an effective Asset Tracking System?

Here is the result of FM and Item Aware teams work.

We love challenges, and when presented with the opportunity to re-think large scale location tracking and monitoring of objects with the latest technologies, we jumped at the chance!

What are asset tracking systems for?

Let’s start from the beginning. For those who want to refresh their memory on what asset tracking systems (often called asset management systems, AMS) are for, here is a short explanation.

Asset management systems may apply to tangible assets such as buildings, company equipment, company cars, land, inventory, etc., or intangible assets such as brand name, domain names, computerized databases, software, apps, website, patented technology etc. There are many benefits of asset tracking solutions, some of them are:

  • Tracking equipment and systems that belong to the company
  • Controlling where the assets are placed and how they are used
  • Monitoring the level of utilization, maximizing the value of assets
  • Keeping an eye on the maintenance and efficient using the assets
  • Monitoring the costs and ensuring the cost transparency
  • Auditing compliance with the company policy
  • Optimizing allocation of assets for a greater return on investment
  • Supporting decision making through the transparency
  • Auto stock refreshing, f.ex. when a company is running of paper/ink etc., the system auto orders the needed equipment

This is just a little, but enough about the theory, let’s see some practice.

How did we help to create an asset tracking system?

Identify the target users and their pain points

We began by first defining target users in various settings ( warehouse, hospital, office building, manufacturing line, etc.) and identifying the pain points associated with existing solutions using design thinking techniques.

We observed that those responsible for tracking inventory were required to perform their tasks in many physical locations. We identified that the existing solutions didn’t optimize for the mobility they needed and have come to expect from the software. We have seen outdated interfaces, poor usability, and complicated integration with other systems was resulting in many workarounds and inefficiencies.

The next step - the design that works both for desktop and mobile platforms

We moved to the design phase and created designs that could be extensible across both desktop and mobile platforms. The user-focused components, developed for iOS, Android, and web enables:

  • multi-modal scanning (RFID, Barcode, Manual)
  • sophisticated asset tracking and inventory scheduling
  • dashboard analytics
  • reporting and more

Workflow management, complete with task assignment, notifications & alerts ensures efficiency and transparency. While this is beneficial for those who are responsible for daily tracking, it also benefits managers who can track productivity and quickly identify issues.

Technology selection for developing asset tracking solution

Our development team worked with our clients guiding the software design and development for the product based on the needs of the target customers. With our background in enterprise mobile development and cloud infrastructure, we’ve helped to iteratively develop the many components of this Internet of Things (IoT) solution… from the scalable Apache Flink-based event processor processing field data from antennas to the flexible restful web services API powering a variety of apps for users.

The product has received early interest from a number of large enterprise customers looking to make a switch.

If you want to learn more about the project, call us or email us!

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